Office Manager Cyprus

Company & Culture

EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform offers seamless access to diverse financial instruments including stocks, ETFs, bonds, futures, and options all within a single, multi-currency account.

We cultivate a culture that transcends the ordinary, where rapid responses to market dynamics and proactive problem-solving are the norm. At EXANTE, the potential to make a meaningful impact is ever-present. Our team members continuously pursue personal and professional growth, empowered to spearhead change across people, processes, and products. True innovation stems from an insatiable desire for improvement, and everyone at EXANTE is committed to fostering this spirit and propelling the company into the future.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset - our people. Join us in shaping the future of finance.

About the Role

Were on the hunt for a highly organized and quick-thinking Office Manager to join our fast-paced team in Cyprus. This is a full-time, in-office role where you will be the person everyone turns to when things get hectic.

If you are the type who thrives under pressure, keeps calm while juggling ten things at once, and does not shy away from a bit of chaos, this could be for you. This role will ensure a smooth execution of day-to-day operational activities and support in administrative, analytical tasks and project implementation.

Reporting Line: Office Management Team Lead

Worksite: On Site

Responsibilities

You will be the core of our operations. Your key responsibilities include:

• Office Management: Be the manager of the office and keep it running like clockwork, from laptops and desks to coffee and internet.
• Travel Coordination: Coordinate travel and hospitality arrangements for colleagues visiting Cyprus from other offices.
• Vendor Relations: Manage relevant office vendor relationships.
• Problem Solving: Handle whatever unexpected problems land on your desk and solve them before they become bigger.
• Events: Organization of staff parties and family days for the whole team.
• Finance & Maintenance: Handling budgeting and accounting, and handling maintenance and repair projects.
• Logistics: Manage and assist with coordination of cross-continent shipments and orders of some staff and marketing merch.
• Leadership Support: Support the leadership team directly, anticipating needs and staying one step ahead.
• Atmosphere: Make the office a place where people can focus, even when the pace is intense.
• Project Work: Support the Office Admin team on company-wide projects.
• Front of House: Serve as the first point of contact for visitors in our Cyprus office and manage incoming mail.
• Corporate Apartments: Full maintenance, cleaning arrangements, and reservation management for corporate apartments used by visiting colleagues.
• Business Travel: Business trips (if required).

Qualifications

• Experience: Previous experience in office management/operations is essential, or 5+ years in luxury hospitality establishments.
• Skills: Strong organizational and time-management skills.
• Technical: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Language: Excellent written and verbal communication skills in English language; Russian language will be considered an advantage.
• Core Competencies: Ability to multitask, prioritize, think strategically and work independently is essential.
• Detail-Oriented: Strong problem-solving skills and attention to detail.

Personality / Mindset

• A natural organizer who hates loose ends and loves getting things done.
• Someone who can think fast, prioritize hard, and still keep a smile when the pressures on.
• Confident communicator whos not afraid to speak up.
• A decision-maker.
• Resilient, adaptable, and comfortable working with management with high expectations.
• Integrity & loyalty.
• Team player with advanced communication and collaboration skills.
• A hands-on, "can do" attitude - always looking for solutions and thinking "out of the box."
• Overachiever mentality.
• Capability to work and succeed in the fast pace and ever-changing environment.

We Offer*

• Competitive salary & performance-based bonus programs.
• Corporate benefits (choose your preferred options).
• Truly inspiring culture, pleasant and informal work environment.
• Ongoing education & training programs.
• Opportunity to network and connect in the Corporate Events.
• Global career opportunities.

*Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.

EXANTE was created by a group of disruptive technology experts. With an impressive track record in the industry and knowledge of the markets, our systems are built to democratize access to global financial instruments for professional traders and institutional investors.