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Purchasing & Logistics Officer

3 months ago

Larnaca, Larnaka, Cyprus VTT Vasiliko Ltd Full time

VTT Vasiliko is looking for a Purchasing & Logistics Officer to join our Technical team at our terminal, in Vasiliko, Larnaca.

The company

VTT Vasiliko (VTTV) is a company in the VTTI group. VTTI is one of the world's leading storage providers for energy and other essential products like chemicals. Located at major shipping crossroads (such as Cyprus) and supply gateways, VTTI provides over 10 million cubic metres of storage capacity across five continents.

VTT Vasiliko's strategic location makes it the first terminal of its kind in the Eastern Mediterranean, connecting Europe and the Black Sea with markets in the Middle East and Asia. The asset currently comprises 28 tanks and capacity of 544,000 m3, and offers access to a deep water marine jetty as well as to road tanker loading facilities.

The role

Purchasing & Logistics Officer is the essential link between the Technical department and the Finance department. The role is responsible for the technical department's expenses status monitoring and reporting (in cooperation with the terminal's Finance Department), for the effective operation of the facility warehouse stores and the correct data inputted to the relevant software, and for the creation and generation of all purchase orders as per the department procedures.

Key Responsibilities:

  • Daily preparation and follow up of Purchase Orders,
  • Responsible for the material delivery logistics up until successful delivery on site,
  • Management of department's Invoices and submission to Finance department,
  • Create Purchase Orders Receipts, waybills, warranties and follow up request for quotations, according to the engineers' instructions,
  • Responsible for the warehouse management process in the facilities stores, including (but not limited to):
  • Creation of new warehouse article codes, and allocation of physical locations for the storage of equipment according to the engineers' instructions,
  • Development and follow up of the warehouse management process through the relevant software,
  • Responsible for the annual warehouse external Audit,
  • Work with the technical team to develop and maintain lists of critical spares part, by following the warehouse management process,
  • Develop and maintain accuracy of spare parts metadata by regularly collecting and inputting the relevant information stored to the maintenance management software,
  • Work with the engineers to secure the smooth operation of the Warehouse management procedure.
  • Responsible for the administration of the Supplier & Contractor approval process,
  • Responsible for the administration of the Contractor performance evaluation process performed every year,
  • Responsible to follow up the renewal process of required contracts,
  • Support the Department for following up work orders in the maintenance management system, ensure proper creation, planning, update, closure of work orders and extract KPIs as requested,
  • Provide input for improvement suggestions in regards to the department's budget and forecasting

Key Competencies:

  • University degree in Business or Purchasing & Logistics Management or relevant field;
  • Proven work experience 1-3 years in same or similar role;
  • Proficient computer skills including Microsoft Office Package;
  • Good command of the English language;
  • Good organisational and communication skills, as well as the ability to work within a team.
  • Attention to detail;
  • Basic Accounting;
  • Knowledge of procurement procedures and purchasing standards;
  • Drive for Results;

What do we offer

  • Attractive remuneration package
  • Competitive Performance Bonus
  • Travel allowance
  • Corporate life insurance - 5% employer's contribution
  • Medical Insurance
  • GESY – contribution of the employee its covered by the employer
  • Continuous personal development

All interested applicants should send email at

All applications will be handled in strict confidence and used for recruitment purposes only.


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