Receptionist/Office Administrator, Finance, Limassol

4 days ago

Limassol, Cyprus Emerald Zebra Full time

Our client is a financial services company operating globally and is seeking a receptionist/office administrator to their office in Limassol, a CySEC licensed ASP which forms part of a wider group, an international group of companies with over 30 years experience in trusts and corporate services.

Key Responsibilities:

Reception Duties:

  • Greet and welcome clients, visitors, and staff in a professional and friendly manner
  • Manage incoming phone calls and emails, redirecting inquiries as needed
  • Maintain a clean and presentable reception area
  • Manage booking of meeting rooms and assist with meeting preparations

Administrative Support:

  • Provide general administrative support to the team, including document preparation, data entry, filing, and record keeping
  • Setting up and updating of physical client files including scanning and filing of documents
  • Coordinate couriers, mail distribution, and shipping logistics
  • Assist in scheduling appointments and coordinating internal meetings
  • Support onboarding of new employees (e.g., desk setup, welcome materials)

Office Coordination:

  • Order and manage office supplies and inventory
  • Ensure the smooth running of daily office operations
  • Liaise with vendors, maintenance providers, and building management as needed
  • Help organize internal events or staff activities
  • Maintain office policies and procedures in collaboration with HR and Operations

Key Requirements:

  • Proven experience as a receptionist, office administrator, or similar role
  • Excellent written and verbal communication skills in English
  • Strong organizational and multitasking abilities
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and office management tools
  • Professional appearance and demeanour
  • Ability to handle sensitive information with discretion
  • High level of reliability, punctuality, and attention to detail

The salary will be commensurate with experience. Other benefits include bonus incentive scheme, private health insurance, social events and team building days, day of annual leave for birthday, training both in-house and external with company sponsorship for professional qualifications available, and a great working

Apply to georgia.michaelides@emeraldzebra.cy

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