Administrative Assistant, Casino Marketing

2 weeks ago

COD Mediterranean Limassol, Cyprus Melco Resorts & Entertainment Full time €35,000 - €45,000 per year
REQ13616 Administrative Assistant, Casino Marketing (Open)

POSITION SUMMARY:

The Administrative Assistant, Casino Marketing provides administrative, financial, and clerical support to the casino marketing department.

PRIMARY RESPONSIBILITIES:

  • performs all general administrative functions for the Casino Marketing department
  • Co-ordinates all financial processing and related administration
  • Co-ordinates all purchasing of all required consumables, office supplies, collateral, promotions items, prizes, décor etc
  • Review and co-ordination of accurate P&L report and monthly cost allocation with the Finance Department
  • Attends P&L meetings and provides information relating to all costs
  • Ensures that all orders and deliverables meet deadlines and adherence to procedures
  • Overall budget management for all activities, promotions, events, and initiatives
  • Ensures effective cost and budget allocation
  • Co-ordinates and manages delivery of all orders
  • Manages the registration of new suppliers with Supply Chain
  • Sources of new and innovative product, suppliers, promotional merchandise, and prize options
  • Schedules and co-ordinates all required internal and external meetings
  • Produces meeting agendas and ensures that all meeting attendees are informed and aware of deliverables or requirements in advance of meetings
  • Take minutes of meetings, records action items and distribution to all relevant team members and departments
  • Implements and co-ordinates effective department and inter-departmental communication
  • Produces, reviews, copy checks and distributes all relevant departmental reports, correspondence, and supportive documents
  • Prepares and updates of presentations
  • Overall departmental support for any actionable items
  • Schedules training and manages the department leave planner
  • Maintains confidentiality of sensitive materials
  • Meets the attendance guidelines of the job and adhere to departmental and company policies
  • Performs other related duties as assigned

KEY PERFORMANCE INDICATORS:

  • Service standards are consistent with department's expectations
  • Records are kept in a systematic way for easy reference and retrieving
  • Constructive relationships are built with team members and customers
  • Ensures the department is operating in the most efficient manner
  • Relevant policies and procedures are adhered to

QUALIFICATIONS:

Experience

  • Minimum three years working experience in a marketing co-ordination or marketing administrative role
  • Minimum of three years financial administration experience
  • Minimum three years computer experience, with Microsoft Word, Excel, PowerPoint & Visio

Education

  • High School / University graduate preferred
  • Marketing qualification advantageous

Skills / Competencies

  • Adheres to and supports the Company's Vision and Values
  • Displays a high commitment to improving customer service
  • Motivates others to achieve business objectives and common goals
  • Encourages people to work as a team
  • Adopts and implement new approaches and practices to meet changing circumstances
  • Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/function
  • Anticipates and assess issues, risks or opportunities facing the Company and applies effective, creative solutions
  • Achieves agreed objectives and accepts accountability for results
  • Employee and customer-oriented

PERSONAL COMPETENCIES:

  • Achieves agreed objectives and accepts accountability for results
  • Displays a high commitment to delivering results
  • Leads others to achieve business objectives
  • Communicates effectively
  • Displays the highest level of integrity
  • Ability to maintain discretion
  • Self-motivated
  • Approachable

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