IT Financial Operations Specialist

Responsibilities
Financial Operations:

• Collect, verify, and process invoices from IT vendors and service providers.
• Reconcile IT expenses against budgets and ensure accurate allocation across departments/projects.
• Maintain detailed billing records, ensuring alignment with finance and accounting requirements.
• Communicate with vendors and internal stakeholders regarding billing discrepancies, renewals, and contract changes.

SaaS & License Management

• Maintain and continuously update the Trelica system for accurate SaaS inventory and license tracking.
• Identify underutilized, duplicate, or inactive licenses to optimize costs.
• Coordinate with department leads to ensure appropriate license allocation and renewals.
• Generate regular reports, such as:
• License Optimization Analysis
• SaaS Usage Trends and Forecasts
• Vendor Spend and Cost Reduction Opportunities

Process Development

• Define and document end-to-end invoice collection and management processes for IT.
• Propose automation and integration improvements between IT and Finance systems.
• Collaborate with Finance, Procurement, and Legal teams to improve transparency and governance.
• Lay the foundation for a scalable cross-departmental spend management function.

Requirements

• Experience: 2-4 years in IT operations, procurement, finance coordination, or SaaS asset management.
• Familiarity with Trelica, SaaS Management Platforms, or IT Asset Management tools.
• Proficiency in Google Sheets/Excel, data analysis, and reporting.
• Understanding of IT vendor ecosystems (cloud services, software licensing, subscriptions).
• Strong attention to detail and analytical mindset.
• Excellent communication and vendor management skills.
• Process-oriented thinker with initiative to build and improve workflows.

Qualification That Can Be a Plus

• Comfortable working cross-functionally with IT, Finance, and Procurement teams.Exposure to ERP systems, accounting software, or purchase order workflows.
• Basic familiarity with APIs or integrations between IT tools and finance systems.
• ITIL Foundation, FinOps Practitioner, or Procurement/Finance certifications (CIPS, CAPM, etc.) are desirable but not required.

Conditions

We know that great talent deserves great conditions, so here's what you can expect when joining us:

• EU-based employment contract and a 3-year Cyprus work visa with full support for your relocation and visa processes, including assistance for your family.
• Full relocation package: flights to Limassol for you and your family, a company-covered apartment for the first month, and full relocation support to make your move smooth and hassle-free.
• Transparent performance reviews twice a year, with bonus opportunities and salary adjustments.
• Private medical insurance for you and your family, a corporate mobile plan (unlimited in Cyprus with roaming included), and interest-free support for car purchases.
• Mindfulness & well-being support, including psychological assistance with 50% coverage.
• 50% coverage of school and kindergarten fees for your children.
• Fully covered sports benefits, and also access to in-house electric scooters and bike rentals.
• Investment in your growth: paid language courses and access to suited-for-you development programs, including conferences, training programs, and coaching to support your professional journey.
• A culture of recognition: a peer reward program to celebrate your contributions.
• A fully equipped office in Limassol's city center, with everything you need for deep work and collaboration.
• Free catering in the office and an in-house coffee bar with high-quality drinks and a health bar stocked with nutritious snacks.
• A strong engineering culture: international teams, corporate events, team buildings, and hackathons—because great work happens in great communities.

Recruitment process

• HR Interview;
• Interview with IT Operation and security Lead;
• Final Interview.