Bank Account Administration Officer

Job Title:
Bank Account Administration Officer

Contract Type:
*Time Type:
Job Description:*
The Bank Account Administration Officer is part of the treasury team and ensures execution of best-practices for bank account management throughout its lifecycle. This entails the management of the entire bank account lifecycle from opening, amending (incl. signer mandates adjustments) to the closure of bank accounts and the safeguarding of the quality of the data flowing into all systems.

This position will report to the Treasury Manager EMEA & Latam based in Geneva, Switzerland, and will be part of the global treasury team. With this position being based in Cyprus, the Bank Account Administration Officer will have a matrix reporting line to the Group Administration Director in Cyprus and will work alongside the corporate administration team.

Main Responsibilities
Bank account administration

• Gatekeeper for any new bank account request by validating the business case for the need to open new bank accounts with the Head of Treasury

• In charge of all bank account openings, amendments, and closures of bank accounts, including for example:

• Collecting, reviewing and filling in the banks' forms

• Liaising with other departments to ensure accuracy of information provided (e.g. tax, corporate administration, legal, corporate finance)
• Satisfying the banks' KYC-requirements and collecting updated KYC-information from relevant internal stakeholders

• Drafting & passing of relevant resolutions in collaboration with the corporate administration team

• Ensuring all bank accounts statements are reported in the treasury management system via SWIFT and make the necessary adjustments with banks in our systems to ensure information is flowing into, and between, systems

• Handling any additional agreements to enable electronic payments (example SCORE agreement for SWIFT )
• Enter all new nostro account opening requests into the Group's master data system and update account information accordingly
• In charge of creating / approving third party (vostro) bank account details in the Group's master data system
• Performing the call back confirmation process for any new third party bank accounts or changes thereto as a fraud prevention measure
• Update Systems not interfacing with the Group's master data system with changes in master data
• Regular reporting to management about ongoing bank account opening processes

Signing pattern management:

• Ensure signer mandate information are available at all times and liaise with banks to update signers (incl. passing of necessary resolutions etc.)
• Maintain signer mandate data in the company's dedicated system
• Perform an annual audit of our signing mandates with banks and update wherever necessary

Profile

• Bachelor or relevant degree of higher education in fields such Business Administration, Economics, Compliance, Corporate Administration
• Relevant experience in paralegal or compliance fields in a law firm, audit/accounting firm, bank, or international company
• Experience in the commodities sector is a plus
• Experience in working with multiple internal and external stakeholders including paralegal, tax, treasury, corporate matters and banks to ensure consistent understanding of requirements.
• Ease of dealing with, and solid understanding of bank account opening documentation and ancillary tax, compliance, anti-money laundering, sanctions forms and documents
• Strong analytical ability and attention to details
• Strong research skills
• Knowledge in business administration and organization
• Structured working methodology and good organization and coordination skills
• Ability to develop productive working relationships with related stakeholders, both internally and externally
• Excellent communication skills in English, both oral and written

If you think the open position you see is right for you, we encourage you to apply

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