Office Manager

The most ambitious businesses operate differently. They move across borders and currencies, and integrate traditional finance with digital assets. This demands a different kind of financial infrastructure.

Neoflow is a fully licensed financial services institution providing multi-currency banking and payments to businesses operating across fiat and digital currencies. With offices in Limassol and Dubai, we're trusted by forward-thinking companies globally who need financial partners with the sophistication to match their ambition.

We're building a high-performing team that operates across traditional and digital finance. As Office Manager, you will ensure operations run smoothly so the team can focus on delivering advanced financial products to modern, globally-minded businesses.

About the Role

As Office Manager at Neoflow, you'll play a key role in creating an efficient, productive, and positive workplace environment. You'll foster our culture and support the team across all aspects of office life. You'll combine operational, administrative, and people-focused responsibilities, supporting both the team and leadership in building a thriving and well-managed workspace.

What You'll Do:

Own Daily Operations

• Oversee all aspects of daily office operations, ensuring a productive, safe, and professional work environment
• Serve as the primary point of contact for all office-related matters, including facilities management, vendors, and suppliers
• Manage office supplies, furniture, equipment, and infrastructure to support day-to-day operations
• Coordinate office maintenance, IT infrastructure, and facility management

Provide Executive Support

• Support the leadership team with travel arrangements, scheduling, and meeting coordination
• Prepare materials and handle correspondence as needed
• Act as an operational problem-solver across special projects and company initiatives

Build Office Infrastructure

• Plan and oversee office projects and improvements, managing timelines, budgets, and deliverables
• Create and maintain office policies and processes, ensuring compliance with company standards and health & safety regulations

Enable Team Excellence

• Support onboarding for new team members and enhance overall employee experience
• Coordinate internal events, team meetings, and company gatherings
• Manage office calendar, meeting room bookings, and shared resources
• Handle administrative tasks, including mail, couriers, and documentation

Support HR & Compliance

• Assist with employment documentation and benefits administration
• Coordinate with HR on employee events
• Ensure compliance with local labour laws and office safety regulations
• Support recruitment logistics, including interview scheduling and candidate coordination

Who you are:

Operations Expert
- Experience as an Office Manager, Facilities Coordinator, Executive Assistant or in a similar administrative leadership role

Proactive Builder
- You take initiative and build systems without waiting for direction; you see what needs to be done and make it happen

Highly Organised
- Exceptional organisational and multitasking skills with meticulous attention to detail

People Person
- Outstanding communication and interpersonal skills with the ability to build relationships at all levels

Tech-Comfortable
- Proficient with digital tools (Google Workspace, project management platforms like Asana or Notion, expense management systems)

Discretion & Integrity
- Ability to handle confidential information with discretion and professionalism

Bonus:
Experience in regulated financial services environments (fintech), familiarity with executive support and background supporting remote/distributed teams.

What We Offer:

Competitive compensation package with regular salary reviews

Flexible working hours that suit both you and the team

Modern office in Limassol's city centre

Autonomy to build and improve operational systems

Work with international teams across multiple time zones

Career growth opportunities as we scale globally

What's It Like to Work at Neoflow?

At Neoflow, you'll work alongside ambitious, resourceful people delivering financial products that serve forward-thinking companies operating across traditional and digital currencies.

Our environment:

• High ownership
  : Take initiative, make decisions, and drive real impact. We hire smart people and trust them to do great work without micromanagement.
• Speed with precision
  : In financial services, both matter. We move fast but never compromise on quality, compliance, or getting the details right.
• Direct and transparent
  : No corporate speak or unnecessary hierarchy. We communicate clearly, share the full picture, and expect you to voice your perspective.
• Build for the long term
  : We have built a fintech with the foundations to serve businesses for decades. Quick wins matter, but we prioritise quality and lasting impact.

Whether you're in the office or coordinating across time zones, you'll have the autonomy to build systems your way, the support to solve complex challenges, and the opportunity to shape how a growing fintech operates from the inside.

If you thrive with responsibility, get energised by operational challenges, and want meaningful ownership over your work, this could be the right fit.

Ready to Make an Impact?

Join a fully licensed financial institution operating across fiat and digital currencies. You'll work directly with leadership to build the systems and culture that enable our team to deliver financial products for modern, global businesses.

Send your CV and a brief note about your approach to office management to

Neoflow is an equal opportunity employer. We welcome applications from all qualified candidates irrespective of age, sex, disability, sexual orientation, race, religion, or belief.