Executive Business Support Officer

Why Join Supernova

We are a leading consulting, technology and outsourcing services firm serving clients in more than 30 countries. We create and deliver business and technology solutions that fit our clients' needs and drive the results they want. We combine unparalleled industry experience with leading technology offering and together with our clients we've built a firm to help our clients accelerate business performance and growth.

At Supernova each person brings their unique talents to work as a team and make a difference. Our technology solutions change the way the world works, lives but our edge comes from our people. Our greatest investment is our people. We invest in talented, unique passionate people with vision and energy to achieve great.

www.supernova-

We are now recruiting for an
Executive Business Support Officer
to join our dynamic team.

We are seeking a proactive and highly organized
Executive Business Support Officer
to support our senior management and ensure the smooth operation of our Limassol office. This dynamic role combines executive assistance, office coordination, vendor management, travel and event logistics, and internal process support. The ideal candidate will have excellent communication skills in English and Greek, strong attention to detail, and the ability to handle multiple priorities with discretion and professionalism.

Executive Support

• Manage the calendars and meeting schedules of senior management, ensuring optimal time allocation.
• Draft, proofread, and send professional correspondence, reports, and internal communications on behalf of the leadership team.
• Screen and manage incoming communication, flagging priorities and coordinating responses where needed.
• Track deadlines and follow up on action items to ensure timely execution.
• Assist with confidential administrative tasks and employee benefit processes (e.g., medical insurance, provident fund).

Travel & Logistics

• Coordinate all aspects of domestic and international travel for executives and staff, including flights, accommodation, and ground transportation.
• Ensure all travel arrangements align with company policies and budgets.
• Manage registrations for conferences, trainings, client visits, and external events.
• Provide logistical support before, during, and after travel.

Event Coordination

• Organize internal and external events, including venue scouting, catering, logistics, and vendor liaison.
• Ensure seamless execution of events, from planning through to post-event wrap-up and feedback collection.

Office Coordination

• Oversee daily office operations, ensuring a clean, well-maintained, and efficient working environment.
• Serve as the main point of contact for administrative requests, office issues, and vendor interactions.
• Manage office supply inventory and liaise with suppliers for timely replenishment.
• Prepare and manage meeting rooms, ensuring all necessary equipment and materials are available and functioning.
• Support the onboarding of new employees, including workspace setup and office orientation.

Requirements

• 10+ years of experience in executive assistance, office coordination, or a similar administrative role.
• Fluency in
  English and Greek
  , both written and verbal (to be evaluated through assessments).
• Exceptional organizational, communication, and time management skills.
• Proactive mindset with the ability to work independently and handle confidential information with integrity.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with digital office tools is a plus.
• Must be
  based in Limassol
  , with a hybrid work model (minimum 3 days in the office per week).

Preferred Qualifications

• Experience coordinating executive travel and managing logistics for business events.
• Familiarity with basic HR functions, such as onboarding and benefits administration.
• Strong interpersonal skills and experience in managing external vendors or service providers.
• Positive, can-do attitude with a collaborative, solution-oriented approach.

What We Offer

• 13th Salary
• Provident Fund & Medical Fund
• Performance Bonus Scheme
• Hybrid Working Model
  promoting flexibility and work-life balance
• Half-Day Fridays
  to kickstart your weekend
• Professional Development
  opportunities with top industry experts
• Competitive Remuneration Package
• A
  collaborative, entrepreneurial, and inclusive company culture

Apply Now

This is a full-time position offering a competitive salary and excellent career development prospects.

All applications will be treated with the strictest confidentiality.

Please submit your
CV and cover letter
— we look forward to exploring the opportunity of working together