Administrative Lead

2 days ago

Limassol, Limassol, Cyprus Àlber Blanc Full time €40,000 - €80,000 per year

Alber Blanc is an international high frequency trading company where execution speed, operational excellence, and teamwork define our success. We have 14 years of experience in this industry. As we scale across offices and geographies, we're seeking a dynamic Administrative Lead who will ensure smooth, efficient administrative operations and lead our team of Office Managers.

In this role, you'll oversee daily office activities, optimise support services, establish best-in-class administrative practices, and drive continuous improvement in our workplace environment. You'll also build strong partnerships with HR, Finance, and other functions to align workflows, manage resources.

Responsibilities:

  • Lead a team of Office Managers, establish clear objectives, delegate tasks and guide performance improvement.
  • Oversee daily office operations and support services to ensure smooth, efficient workflows and high-quality administrative output.
  • Develop, refine and implement administrative procedures, policies, and best practices to enhance operational efficiency and clarity for all our offices.
  • Allocate resources strategically—supplies, space, technology and personnel—to meet evolving business needs.
  • Collaborate with cross-functional teams (HR, Finance and others ) to coordinate onboarding, facilities updates, vendor management, and event logistics.
  • Manage administrative budget.
  • Organize corporate events.
  • Serve as the primary escalation point for administrative issues, driving resolution and continuous improvement of the support environment.

Requirements:

  • 5+ years' experience in administrative management at an international company.
  • Fluent English and Russian.
  • Outstanding organizational skills, with the ability to manage multiple priorities, tight deadlines and evolving business requirements.
  • Excellent communication and organization skills.
  • Demonstrated experience developing and implementing administrative processes, policies and performance metrics.
  • Strong problem-solving mindset, able to analyze workflows, identify inefficiencies and lead change initiatives.
  • Proficiency with office management systems and tools (e.g., Microsoft Office, Google Workspace, booking and vendor platforms).

What we offer:

  • High salary
  • Medical insurance
  • Direct impact on the business
  • Work directly with the founders, flat structure & fast growth
  • A-player team – talented people with Olympiad backgrounds and top-tech degrees

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