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Administrative & Onboarding Specialist

2 months ago

Limassol, Cyprus FP Markets Full time

FP Markets Group of Companies is a well-established globally regulated Australian broker offering traders access to CFDs across Forex, Indices, Commodities, Stocks and Cryptocurrencies. We are growing and looking to recruit a Full-time Administrative & Onboarding Specialist in our Cyprus office - a certified Great Place to Work®.

In this role you will ensure smooth office operations by managing office infrastructure, supplies, finances, and People Administrative tasks efficiently. This is an exciting opportunity to start a career in the People & Culture Department in a global company with a professional, friendly and results-driven culture.

Direct Reporting to: General Manager

Dotted-line Reporting: Head of People & Culture

Responsibilities:

Office Support

  • Implement improvements in office efficiency and aesthetics
  • Manage office-related and HR payments, liaising with suppliers
  • Handle distribution of deliveries and correspondence within the office
  • Meet office visitors and arrange their meetings with company representatives
  • Coordinate daily tasks such as meal orders, workstation organization, and seating arrangements
  • Administer clocking system/card access system
  • Track payments and deliver reports on expenses
  • Maintain and implement other office-related processes (e.g. stationery, parking, courier, taxi ordering, etc.)
  • Provide ad-hoc support to the General Manager and the CEO

IT Assets Management

  • Manage IT equipment, ensuring standardized and safe workstations
  • Perform basic IT troubleshooting with support from the IT Department
  • Maintain Assets Registry

Corporate Events

  • Plan and organize team engagement events and trainings
  • Track expenses related to events and trainings
  • Arrange accommodation for employees visiting and/or flying from Cyprus
  • Welcome and assist office visitors with any enquiries they may have

People Operations

  • Work with employee benefits providers
  • Include eligible employees in benefits programs
  • Manage travel and visas, including booking flights, accommodation, and taxis
  • Handle visas, work permits, and liaise with relevant service providers

Onboarding

  • Assist with onboarding new team members
  • Prepare workspaces and necessary equipment in collaboration with the IT Support Team
  • Conduct welcome meetings and provide necessary information
  • Follow up with new joiners to ensure all necessary support is provided
  • Improve the onboarding process

Candidate profile:

  • 1+ years of experience in office management or HR administrative role
  • Experience in coordinating daily office tasks, managing IT equipment, and handling office-related payments
  • Proven track record in organizing team engagement events and/or trainings
  • Strong organizational and time management skills, with keen attention to detail
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment
  • Excellent communication and interpersonal skills, with a friendly and professional manner
  • Problem solving skills and focus of results
  • Proficient in Microsoft Office Suite
  • Fluent English and Greek

Our offer:

  • Welcoming, young and multicultural team with approachable leadership
  • Continuous personal development, growth with the company and opportunity to learn from industry leaders
  • Competitive remuneration with regular salary reviews
  • Vibrant company life: from team activities to global celebrations
  • New beautiful office in an easily accessible location with company-provided fruits, breakfasts and lunches
  • Free Gym membership and access to multiple sports and wellness facilities
  • Company-provided parking
  • Medical insurance after the probation period

Journey to FP Markets:

  • Interview with People Function (45 min) to assess match to our culture and company
  • Interview with the future Hiring Manager (45 min - 1 hour) to assess match to the job and the team

Join our team and be a part of a professional, rapidly-growing company operating in a multicultural environment

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