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Administrative & Onboarding Specialist

2 months ago

Limassol, Limassol, Cyprus FP Markets Full time

FP Markets Group of Companies is a well-established globally regulated Australian broker offering traders access to CFDs across Forex, Indices, Commodities, Stocks and Cryptocurrencies. We are growing and looking to recruit a Full-time Administrative & Onboarding Specialist in our Cyprus office - a certified Great Place to Work.

In this role you will ensure smooth office operations by managing office infrastructure, supplies, finances, and People Administrative tasks efficiently. This is an exciting opportunity to start a career in the People & Culture Department in a global company with a professional, friendly and results-driven culture.

Direct Reporting to: General Manager

Dotted-line Reporting: Head of People & Culture

Responsibilities:

Office Support

  • Implement improvements in office efficiency and aesthetics
  • Manage office-related and HR payments, liaising with suppliers
  • Handle distribution of deliveries and correspondence within the office
  • Meet office visitors and arrange their meetings with company representatives
  • Coordinate daily tasks such as meal orders, workstation organization, and seating arrangements
  • Administer clocking system/card access system
  • Track payments and deliver reports on expenses
  • Maintain and implement other office-related processes (e.g. stationery, parking, courier, taxi ordering, etc.)
  • Provide ad-hoc support to the General Manager and the CEO

IT Assets Management

  • Manage IT equipment, ensuring standardized and safe workstations
  • Perform basic IT troubleshooting with support from the IT Department
  • Maintain Assets Registry

Corporate Events

  • Plan and organize team engagement events and trainings
  • Track expenses related to events and trainings
  • Arrange accommodation for employees visiting and/or flying from Cyprus
  • Welcome and assist office visitors with any enquiries they may have

People Operations

  • Work with employee benefits providers
  • Include eligible employees in benefits programs
  • Manage travel and visas, including booking flights, accommodation, and taxis
  • Handle visas, work permits, and liaise with relevant service providers

Onboarding

  • Assist with onboarding new team members
  • Prepare workspaces and necessary equipment in collaboration with the IT Support Team
  • Conduct welcome meetings and provide necessary information
  • Follow up with new joiners to ensure all necessary support is provided
  • Improve the onboarding process

Candidate profile:

  • 1+ years of experience in office management or HR administrative role
  • Experience in coordinating daily office tasks, managing IT equipment, and handling office-related payments
  • Proven track record in organizing team engagement events and/or trainings
  • Strong organizational and time management skills, with keen attention to detail
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment
  • Excellent communication and interpersonal skills, with a friendly and professional manner
  • Problem solving skills and focus of results
  • Proficient in Microsoft Office Suite
  • Fluent English and Greek

Our offer:

  • Welcoming, young and multicultural team with approachable leadership
  • Continuous personal development, growth with the company and opportunity to learn from industry leaders
  • Competitive remuneration with regular salary reviews
  • Vibrant company life: from team activities to global celebrations
  • New beautiful office in an easily accessible location with company-provided fruits, breakfasts and lunches
  • Free Gym membership and access to multiple sports and wellness facilities
  • Company-provided parking
  • Medical insurance after the probation period

Journey to FP Markets:

  • Interview with People Function (45 min) to assess match to our culture and company
  • Interview with the future Hiring Manager (45 min - 1 hour) to assess match to the job and the team

Join our team and be a part of a professional, rapidly-growing company operating in a multicultural environment

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