Executive Assistant to the Managing Director

6 days ago

Limassol, Limassol, Cyprus Emerald Zebra Full time
Job Title: Personal Assistant to the Managing Director

We are seeking a highly skilled and organized Personal Assistant to support the Managing Director in our Limassol, Cyprus offices.

Job Summary:

The successful candidate will provide high-level administrative support across various business functions, ensuring the efficient operation of the Managing Director's office.

Key Responsibilities:
  • Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Typing, formatting, and editing reports and documents.
  • Flexibility to travel abroad occasionally.
  • Maintain confidentiality of all sensitive and financial information handled on behalf of the Managing Director.
  • Prepare and create presentations, reports, and other documents as required.
  • Attend meetings with or on behalf of the Managing Director, taking detailed minutes and ensuring follow-up on action items.
  • Serve as the primary point of contact between the Managing Director and internal/external stakeholders, ensuring smooth communication and effective collaboration.
  • Assist in coordinating and communicating with various departments, ensuring alignment and efficient workflow.
  • Organize and manage special projects, as directed by the Managing Director.
  • Handle correspondence, including drafting emails, letters, and other communications on behalf of the Managing Director.
  • Coordinate and manage events, meetings, and appointments, ensuring all details are handled efficiently.
  • Manage and prioritize multiple tasks and projects, ensuring deadlines are met and work is completed to a high standard.
  • Arrange domestic and international travel, including flights, accommodations, and itineraries.
  • Anticipate the needs of the Managing Director and proactively address any issues that arise.
Requirements:
  • At least 2-3 years of proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting senior management or executives.
  • Bachelors degree in Business Administration, Communications, or a related field is preferred.
  • Experience in handling confidential information and financial matters with discretion.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
What We Offer:
  • Competitive salary and benefits package.
  • Opportunities for professional development and career advancement.
  • A dynamic, creative, and friendly team with a positive atmosphere and supportive environment.
  • Employee Discount Card for various products and services.
  • Monthly allowance for gym or health insurance post-probation.
  • 21 days of paid leave, 2 extra hours per month for personal leave, equating to 3 additional days per year.
  • Breakfast and lunch on designated days biweekly, daily refreshments, and snacks.
  • Biannual team-building activities and seasonal corporate events.

For more information or to apply for this opportunity, please email Margarita Savva at margarita.savva@emeraldzebra.cy

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