Senior Office Manager

7 days ago

Limassol, Cyprus Emerald Zebra Full time

Are you an organized and proactive professional looking to contribute to a dynamic, people-focused workplace? Our client, a well-established FinTech Company, is seeking an experienced Office Manager/ Administrative Officer to join their team and help ensure the efficient day-to-day running of their office operations in Cyprus.

This role is ideal for someone who values a structured work environment, has a service-oriented mindset, and thrives on supporting both office functions and employee needs.

Responsibilities:

Office Administration & Maintenance

  • Oversee general office maintenance, including service scheduling for air conditioning, elevators, and other equipment.
  • Coordinate minor renovations and office improvement projects, liaising with contractors and property managers when required.
  • Ensure the office complies with health and safety standards, including fire safety inspections.
  • Supervise daily administrative operations and ensure the reception area functions smoothly.
  • Manage inventory of office supplies and place weekly orders to ensure departments have what they need.
  • Assist in processing invoices, monitoring payment timelines, and coordinating with the finance team to maintain accurate records.
  • Support document handling, including deliveries to local authorities and other ad-hoc administrative tasks.

Employee Support:

  • Handle administrative tasks such as certifications, translations, apostilles, and bank guarantees for staff and corporate purposes.
  • Assist employees with general inquiries and ad-hoc administrative support.
  • Facilitate immigration-related processes including visas, work permits, and renewals.
  • Coordinate onboarding logistics such as procuring work equipment and supporting relocation needs.
  • Organize business travel logistics including flights, accommodation, and transport arrangements.
  • Maintain accurate records across internal HR and administrative systems.

Background and experience:

  • Previous work experience in a similar role
  • A service-oriented mindset with a commitment to quality and efficiency.
  • Excellent organizational skills, reliability, and attention to detail.
  • Proactive attitude with the ability to take full ownership of responsibilities.
  • Fluency in both English and Greek (spoken and written).
  • A valid driving license

What's Offered:

  • Salary depends on experience
  • Daily lunch provided at the office.
  • All necessary work equipment supplied.
  • A collaborative environment with opportunities for learning and development.

For more information or to apply send your CV to marie.pavlou@emeraldzebra.cy

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