Office & Operations Administrator

1 day ago

Nicosia, Nicosia, Cyprus Delfi Partners & Company Full time €25,000 - €35,000 per year

Delfi Partners is seeking a detail-oriented and highly organized Office & Operations Administrator to manage office operations and provide support to the management team.

Responsibilities:

  • Manage daily office activities to ensure smooth operations, policy compliance, and an organized work environment.
  • Manage office expenditures and handle all office-related contracts, such as rent and service agreements.
  • Order and manage office supplies while maintaining accurate records and documentation.
  • Act as the first point of contact for property owners interested in our management services, providing information and addressing inquiries.
  • Respond to incoming calls, emails, and inquiries, directing them appropriately or providing the necessary information.
  • Maintain and update a database of potential and existing clients, ensuring accurate records.
  • Build and maintain relationships with prospective clients through professional communication and follow-ups.
  • Assist in preparing proposals, presentations, and service agreements for new clients.
  • Manage daily office operations, including ordering supplies, handling office equipment, and managing service contracts.
  • Organize travel, transport, and accommodation arrangements for the management team, ensuring seamless logistics and support.
  • Prepare meeting rooms, organize events, and coordinate conferences or internal appointments.
  • Provide general administrative support, including monitoring deadlines and commitments and proactively addressing tasks and challenges as they arise.
  • Provide administrative support for employee-related processes, including maintaining records, updating databases, preparing relevant documentation, and assisting with general HR activities as needed.
  • Undertake ad hoc tasks and projects as assigned by the management team, ensuring timely and high-quality completion.

Requirements:

  • A degree in Secretarial Studies, Business Administration, or a related field.
  • At least 2 years of experience in an administrative role.
  • Excellent command of the Greek and English languages, both verbal and written.
  • Proficiency in MS Office.
  • Strong organizational, multitasking, and time-management skills.
  • Strong interpersonal and communications skills.
  • Strong sense of accountability, taking ownership over tasks and resolving issues in a proactive manner.
  • Discretion and confidentiality.
  • Polite and professional disposition.
  • Diligent and punctual.

We offer a competitive salary and benefits package, a dynamic work environment, and opportunities for growth and advancement.  

If you are interested in the position, please submit your CV at and mention in the subject the reference
DPOOA25

. 

Each application will be treated in the strictest confidence. 

Please note that only shortlisted applicants will be contacted.

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