Office Manager

15 hours ago

Limassol Barcelona, Cyprus Plata Card Full time €45,000 - €55,000 per year

About the Role:

We're looking for an energetic and organized Office Manager to keep our offices running smoothly and make sure our teams have everything they need to do their best work. You'll take care of office operations across multiple locations, handle procurement and vendor relations, and help create a comfortable, well-equipped, and welcoming workspace for everyone.

Challenges that await you:
  • Oversee day-to-day office operations across several locations, ensuring smooth and efficient workflows.
  • Manage office procurement: source, purchase, and restock supplies according to team and office needs.
  • Monitor and maintain office inventory, anticipate shortages, and proactively manage replenishment.
  • Coordinate with vendors and service providers: negotiate contracts, ensure timely deliveries, and maintain strong ongoing relationships.
  • Process invoices and track office-related expenses, ensuring accuracy and compliance with internal budgeting and purchasing procedures.
  • Support facility maintenance, office improvements, and space management projects.
  • Gather feedback from employees to continuously improve office comfort, functionality, and overall work environment.
  • Ensure adherence to contract terms and service-level agreements with all suppliers and vendors. 
What makes you a great fit:
  • Proven experience in office management, facilities coordination, or corporate procurement.
  • Strong negotiation and vendor management skills.
  • Hands-on experience with budgeting, expense tracking, and invoice processing.
  • Exceptional organizational and multitasking abilities, with strong attention to detail.
  • Working proficiency in English, both written and spoken.
  • Proactive, responsible, and service-oriented approach to problem-solving.
  • Ability to work independently as well as collaboratively in a dynamic, fast-paced environment.
 

Our ways of working:
  • Innovative Spirit: A commitment to creativity and groundbreaking solutions
  • Honest Feedback: valuing open, transparent communication
  • Supportive Team: a strong, collaborative community
  • Celebrating Achievements: recognizing our wins together
  • High-Tech Environment: a team full of smart and revolutionary people who date to challenge the status quo of incumbent finances


Our benefits:
  • Flexible work from one of our offices in Limassol or Barcelona
  • Healthcare Coverage
  • Education Budget: Language lessons, professional training and certifications
  • Wellness Budget: Mental health and fitness activity reimbursements
  • Vacation policy: 20 days of annual leave and paid sick leave

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