HR & Admin Officer

2 weeks ago

Nicosia, Nicosia, Cyprus Finalto Full time €45,000 - €55,000 per year

Reporting into:
Head of HR

Location:
Nicosia – hybrid role

Duration:
Perm

MAIN RESPONSIBILITIES

Office & Admin management

General office management, supplies, travel arrangements, contracts with external suppliers, etc.

Recruitment Coordination

Assist with job postings, interview scheduling, communications between candidate and hiring manager.

Proficient in managing job sites such as LinkedIn.

Onboarding and Offboarding

Facilitate the onboarding process for new hires, ensuring a smooth transition into the organisation.

Conduct Right to Work (RTW) checks and (regulatory) references for all new joiners.

Manage induction for all new joiners.

Manage probations.

Manage the offboarding process for leavers including exit interviews.

Training

Arrange employee trainings and maintain relevant records up to date.

Benefits management

Grievances and disciplinaries management

Performance management

HRIS Data and Data Management

Maintain accuracy and integrity of HR information in the HRIS (HiBob).

Ensure proper documentation is stored and accessible, adhering to data protection regulations.

Strong working knowledge of GDPR.

Letters and Contracts

Preparation of employment letters, change contracts, and other HR-related documentation.

Reporting and Analytics

Generate and analyse HRIS reports as required by management, audits, and local authorities, providing insights for strategic decision-making.

Ad Hoc Administration and project support

Provide other general administrative support to the Head of HR and FD, as and when required.

Assist with other various HR projects and initiatives as required.

Payroll

Work with the FD to support the end-to-end payroll processes, ensuring confidentiality, accuracy, and compliance.

Compliance with local Employment Law

Other

The list above is not exhaustive and new responsibilities will be added as needed.

ESSENTIAL SKILLS

·      Bachelor's degree in HR, Business Admin, or other relevant field.

·      Minimum 3 years' experience in a similar role, ideally in Financial Services.

·      Ownership of responsibilities and proactivity.

·      Can work independently with minimum supervision.

·      Computer literacy. Excellent working knowledge of Microsoft Office.

·      Strong knowledge of HRIS (HiBob a plus) and data management.

·      Working knowledge and understanding of Cypriot/EU employment legislation and compliance.

·      Proven ability to handle confidential information with discretion.

·      Effective communication and interpersonal skills.

·      High attention to detail and organised, with the ability to prioritise and multitask.

·      Proactive problem-solver with a can-do attitude.

·      Excellent level of Greek and English, oral and written.

PERSONAL ATTRIBUTES

·      Self-motivated and able to work independently.

·      Comfortable taking ownership and responsibility for tasks and projects.

·      Proactive and solution-oriented, with a commitment to continuous improvement.

·      Comfortable working in a dynamic and fast-paced environment.

·      Strong work ethic.

·      Excellent communication and interpersonal skills

BENEFITS

·      Competitive salary

·      Discretionary annual bonus

·      Hybrid working – Monday to Wednesday in the office

· days' annual leave + public holidays

·      Provident fund and medical scheme

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