Administrative & Project Manager – Legal Department

The
Administrative & Project Manager
plays a pivotal role in ensuring the Legal Department operates efficiently and delivers on all regulatory, contractual, and cross-departmental obligations.

This position combines
high-level administrative support
with
project management oversight
, coordinating legal documentation, regulatory filings, contract renewals, and process improvement initiatives across multiple jurisdictions and business lines (iGaming, PSP, CASP, and FinTech entities).

Key Responsibilities

1. Legal Operations & Administration

• Maintain the department's document management system (contracts, NDAs, corporate documents, licenses, etc.).
• Track legal obligations, renewals, and submission deadlines for corporate, regulatory, and licensing requirements across jurisdictions (Cyprus, Malta, UAE, Czech Republic, etc.).
• Coordinate with external counsel, regulators, and notaries to ensure timely filings and document execution.
• Support corporate governance activities, including Board meeting preparation, resolutions, and minute taking.
• Manage the Legal shared inbox, assigning requests, monitoring response SLAs, and maintaining department efficiency.

2. Project Management

• Plan, monitor, and deliver key legal and compliance projects (e.g., new license applications, policy rollouts, AML framework updates, contract digitisation).
• Develop and maintain project plans, milestones, and progress reports for the Head of Legal and C-level executives.
• Coordinate interdepartmental initiatives involving Legal, Compliance, HR, Finance, and Product teams.
• Track and report on key deliverables, dependencies, and risk mitigation plans.
• Oversee the implementation and improvement of LegalTech tools (contract lifecycle management, e-signature, document automation).

3. Contract Lifecycle Management

• Support contract negotiation and execution workflow — ensuring that key terms, expiries, and obligations are tracked.
• Maintain a centralised contract database and manage approval routing in coordination with Finance, HR, and Operations.
• Prepare summary sheets for key supplier, partner, and licensing agreements.

4. Reporting & Compliance Support

• Prepare monthly dashboards for the Head of Legal (contract KPIs, project status, renewal timelines, cost analysis).
• Assist in the preparation of compliance submissions, internal audit requests, and regulatory responses.
• Ensure alignment between Legal, Risk, and Compliance teams on documentation and reporting standards.

5. Departmental Support

• Manage scheduling, travel, and budget tracking for the Legal Department.
• Draft internal communications, reports, and status updates for management or board distribution.
• Liaise with Finance on vendor payments and retainer management for law firms.

Qualifications & Experience

• Bachelor's degree in
  Law, Business Administration, or related field
  .
• 5+ years of experience
  in administrative or project management roles within a
  Legal, Compliance, or regulated financial / iGaming / PSP environment
  .
• Proven ability to manage multiple cross-functional projects under tight deadlines.
• Familiarity with
  corporate governance, regulatory filings, and contract administration
  .
• Strong understanding of
  data protection (GDPR)
  and general compliance principles.
• Proficiency with
  project management tools
  (Asana, Jira, ) and
  LegalTech / document management systems
  (e.g., ContractWorks, Ironclad, DocuSign).

Core Competencies

• Exceptional organisational and multitasking skills.
• Strong communication and stakeholder management abilities.
• High attention to detail and discretion in handling confidential information.
• Analytical mindset with structured approach to documentation and reporting.
• Problem-solving and proactive execution style.
• Team-oriented, adaptable, and capable of working across multiple regions.