Executive Assistant

5 days ago

Geroskipou Municipality, Pafos, Cyprus Intergo Telecom Full time €40,000 - €80,000 per year

At Intergo Telecom Ltd, we build the future of connectivity. Our mission is to create next-generation telecom solutions that help people, businesses, and industries communicate better, faster, and more securely.

We are now looking for an
Executive Assistant
located in Paphos, Cyprus that will play a pivotal role in ensuring the smooth and efficient operation of the executive office. This individual will support the CEO and Executive Team in managing daily administrative, operational, and strategic tasks, while also assisting with cross-departmental coordination and special projects.

The ideal candidate will be highly organized, proactive, and resourceful, capable of handling multiple priorities with professionalism and discretion.

If this sounds like you, we'd love to have you join us.

Job Responsibilities

  • Provide comprehensive administrative and logistical support to the CEO and Executive Team, including calendar management, meeting coordination, travel arrangements, and follow-ups
  • Serve as the primary liaison between the CEO and internal/external stakeholders, ensuring professional communication and timely execution of action points
  • Prepare high-quality reports, presentations, correspondence, and briefing materials for executive meetings and corporate communications
  • Support strategic discussions by documenting key decisions, maintaining confidentiality, and ensuring follow-up on assigned actions
  • Manage confidential personal and professional matters for the CEO, including appointments, document organization, and coordination of personal logistics
  • Oversee office operations to ensure a professional, organized, and efficient workplace, including supervision of cleanliness, maintenance, and supplies management
  • Develop, implement, and maintain office procedures that enhance organizational effectiveness
  • Manage end-to-end procurement processes — from identifying needs and sourcing suppliers to negotiating contracts and preparing purchase orders
  • Oversee mail and courier handling, ensuring timely and accurate receipt and dispatch of correspondence
  • Plan and coordinate company participation in conferences and events, including logistics, registrations, travel, and brand-aligned promotional materials
  • Draft official documents and certificates for events, awards, and recognitions with accuracy and consistency
  • Maintain and update company documentation on Confluence, ensuring content is current, organized, and easily accessible
  • Conduct research and gather data to support executive decision-making, presentations, and strategic initiatives
  • Undertake special projects and additional tasks assigned by the CEO or Executive Team, ensuring timely, high-quality, and confidential execution

Requirements

  • Bachelor's degree in Business Administration, Management, or a related field
  • 3+ years of experience as an Executive Assistant or in a similar administrative role supporting senior leadership
  • Fluent in English, both written and verbal; additional languages will be considered an advantage
  • Exceptional organizational, time management, and multitasking skills
  • Strong communication and interpersonal abilities, with a polished professional demeanor
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (Confluence, Slack, Google Workspace, etc.)
  • Discretion and confidentiality in handling sensitive information
  • Ability to work independently, anticipate needs, and take initiative in a fast-paced environment

Benefits

  • Competitive salary and performance-based bonuses

  • Paid annual leave days & paid sick leave days

  • Flexible working hours and a supportive work-life balance culture
  • Paid access to GPT-5 and premium AI tools (including coding assistant, video generation, custom GPTs, and tailored TFN assistant)
  • Team events and company outings
  • Access to professional development programs and continuous training
  • Growing company with the potential to take over responsibility and grow personally

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