Office Administrator

At MCTC, we're a global maritime catering management and training company specializing in delivering provisions and providing support and consultancy to galley crews onboard vessels worldwide. We excel in culinary excellence and supply chain management, delivering innovative solutions for healthy meals to the maritime industry. Join us for an exciting career with great benefits

Why we need you: You're
the person who helps everything run smoothly while creating a welcoming
experience for everyone who walks through the door. You play a key role in
supporting day-to-day office needs and helping our teams stay organised and
focused.

Here's what you'll be doing:

• Manage day-to-day office operations, including inventory control, procurement of office supplies and equipment, coordination of repairs, and liaison with approved suppliers and service providers.
  
• Maintain organised digital and physical filing systems, ensuring confidentiality, compliance, and efficient record-keeping.
  
• Oversee reception and front-office activities, acting as the first point of contact for visitors, employees, and external enquiries; manage visitor access, office security procedures, and the main phone line.
  
• Coordinate travel arrangements for employees and senior management, including flights, accommodation, ground transport, and itineraries.
  
• Coordinate meetings and office logistics, including scheduling, room bookings, preparation, refreshments, mail handling, courier services, and general office presentation.
  
• Support financial and operational administration, including cash box records, printer usage reporting, and sustainability-related monitoring.
  
• Assist HR and management teams with onboarding, office events, training sessions, and company-wide activities.
  
• Participate in office health and safety initiatives, including membership of the Safety Committee and coordination with external contractors for building improvements and repairs.
  
• Provide high-level administrative and secretarial support to senior management, including calendar management for the CEO and assistance to the Managing Director, COO, Quality Manager, and HR Manager.
  
• Coordinate effectively with internal teams to ensure smooth and efficient company operations and undertake additional duties as required.
• Other duties as assigned. 

You need these qualifications and attributes:

• College or university graduate. 
• Proficiency in MS Office and general computer literacy.
  
• Excellent command of the English language (written and verbal). 
• Strong organizational, communication, and multitasking skills.
• A proactive and professional mindset with attention to detail.

It would be nice if:

• You have experience in a similar administrative or receptionist role.
• You have knowledge of safety standards and compliance in office operations.
• It would be nice if you hold a degree in Business Administration, Tourism Management, or a related field.

What we offer:

• Attractive salary with a 13th salary.
• Annual performance-based bonus.
• Provident Fund Plan.
• Financial Relief Program.
• Flexible working arrangements after initial training.
• A modern workspace with fantastic conditions, including an in-house entertainment space.
• Continuous learning and development opportunities.
• Exciting company activities, including team outings, corporate events, inter-company hobby teams, and team-building activities.
• Wellness initiatives such as yoga classes, massage therapy sessions, discounted gym memberships,and in-house nutritionist.
• MCTC Benefit Card: including discounted prices at selected restaurants and rotisseries, discounted summer school, and many more benefits to be added.
• Enjoy a shorter workday on Fridays, leaving more time for relaxation.
• Fun, friendly, and talented colleagues from around the world.
• Generous leave policy: Start with 21 days of annual leave, increasing to 25 days after 4 years, plus 2 additional paid company holidays per year.

Embark on an exciting career in the maritime industry with us.