Administrative Assistant

4 days ago

Limassol, Limassol, Cyprus GRS Recruitment Full time
GRS Recruitment are working with a regional leader in offshore and onshore logistics services for the Energy industry and are seeking to recruit a Administrative Assistant in Limassol. An Administrative Assistant will be able to act for and on behalf of the Client. The successful candidate will be responsible for general administrative/clerical duties as needed and guided by Client's needs. If you are detailed-oriented, well organized and able to adhere to deadlines. then this Limassol based 'Administrative Assistant' role, is the role for you. Apply here MAIN DUTIES AND RESPONSIBILITIES
  • Greeting visitors at the shorebase and acting as the first point of contact to visitors and sub-contractors.
  • Coordination of domestic and international meetings, appointments, and travel arrangements for Drilling Logistics Supervisors.
  • Management of electronic and hard copy filing system.
  • Maintain, co-ordinate and update the Client SharePoint.
  • Provide support for Client invoicing.
  • Coordination of port entries and issuance of port passes as instructed by Client.
  • Monitor COTW Nominations (Safety Awards).
  • Coordinate accommodation for Drilling Logistics Supervisors, responsible to view and receive quotations for hotels and apartments.
  • Coordinate travel and transportation arrangements for visitors/ and sub-contractors.
  • Manage the shift schedule of dedicated drivers- Shift schedule / Timesheet / Coordinate travel and transport.
  • Manage the Client's office including printing and stationery supplies.
  • Responsible for ordering supermarket supplies for the apartment at the beginning of the campaign.
  • Responsible for the arrangement of the transportation/car hire, receive quotations for vehicles.
  • Coordinating pick-up - Transfer from Client shorebase to Client apartment and vice-versa.
  • Responsible for ordering office supplies (drinking water, supermarket, and cleaning supplies).
  • Responsible to coordinate the activation and termination of the contract for the Client apartment and facilitate payments for electricity, water, and internet.
  • Responsible to coordinate the housekeeping of the Client apartment via managing the apartment cleaner. CANDIDATE PROFILE
    • Holder of a bachelor or Diploma in Secretarial Studies or in Business Administration.
    • Holder of a minimum one (1) year experience working in a similar role.
    • Proficient in using MS Office Applications (Word, Excel, PowerPoint).
    • Proficiency in both spoken and written English and Greek.
    • Holder of a clean criminal record.
    • Ability to build working relations.
    • Excellent communication and interpersonal skills.
    • Able to multi-task with minimum supervision.
    • Excellent Reporting and Presentation skills.
    • Embracing solid work ethics and have an ethical mindset.
    • Willingness to work flexible hours, including weekends and public holidays (as required during projects). Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to. To apply for this position, please email your CV to Alex Evangelides , quoting the above job reference or call for further information.

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