Office Administrator

Manpower Cyprus
, on behalf of our valued client—one of the world's leading pharmaceutical companies—is seeking a detail-oriented and proactive
Office Administrator
to join their dynamic office in Nicosia. This position supports a professional, international environment and offers the opportunity to play a key role in ensuring the smooth daily operation of the local office while assisting the External Affairs function.

Key Responsibilitie

sReception & Communicatio

• nServe as the first point of contact by answering incoming calls and maintaining the call tracker log
• .Manage the office doorbell and welcome visitors with professionalism and courtesy
• .Check and manage the physical office post box regularly, ensuring timely correspondence handling

.Office Operation

• sOversee and order office supplies, including stationery, supermarket essentials, and other consumables
• .Coordinate courier services, including bookings, tracking, and preparing relevant vouchers
• .Organize and monitor office maintenance, cleaning, and repairs
• .Arrange taxi transfers and travel coordination for visiting colleagues from abroad

.Finance & Administratio

• nCreate and manage purchase orders (POs) for all office operational needs
• .Handle invoice processing and goods receipt (GR) entries related to office and general expenses
• .Manage vendor creation and modification requests within the internal systems
• .Prepare and route documents for electronic signature via DocuSign ensuring accurate record-keeping

.Event & Meeting Coordinatio

• nLiaise with external agencies (e.g., MCE) to arrange internal and external meetings, events, and logistics
• .Support all event preparation activities including room setup, materials, catering, and guest coordination

.General Office Suppor

• tProvide comprehensive day-to-day administrative assistance to ensure efficient office operations
• .Collaborate closely with the office management team to support ad-hoc projects, reporting, and operational improvements

.External Affairs Suppor

• tManage internal system requests (Fuse, BeSure) on behalf of activity owners
• .Support with administrative tasks related to vendor creation, documentation, and project onboarding
• .Draft basic agreements and collect vendors' bank details and supporting documents
• .Prepare and compile evidence for reputation assessments and compliance checks
• .Coordinate communication with procurement for vendor assessments and approvals
• .Prepare Requests for Proposals (RFPs) and manage bidding documentation for new vendor onboarding
• .Create and manage POs for External Affairs projects and finalize GRs upon completion
• .Follow up on invoice processing and vendor communication
• .Provide administrative support for social media content initiatives and local communications

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Candidate Profi**

• leBachelor's degree in Business Administration or related field preferre
• d.Minimum 2–3 years of experience in office administration or administrative support role
• s.Excellent communication and organizational skills with strong attention to detai
• l.Computer literate with good knowledge of Microsoft Office tools (Excel, Outlook, Word
• ).Comfortable working in an international, corporate environment with multiple internal system
• s.Proactive, reliable, and able to multitask efficiently under minimal supervisio
• n.Fluency in English (verbal and written); Greek language will be considered an asse

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What's Offe**

• redCompetitive remuneration packa
• ge.Full-time contract through Manpower Cyprus, renewable every y
• earOpportunity to gain experience with a leading global pharmaceutical compa
• ny.Supportive and professional work culture focused on collaboration and grow

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