Office Administrative Assistant

6 days ago

Nicosia, Nicosia, Cyprus FOO Full time €83,200 per year

Responsibilities:

  • Greet visitors with a positive and helpful attitude.
  • Assist visitors in navigating the office and provide refreshments when appropriate.
  • Answer phone calls in a professional manner, and forward calls as necessary.
  • Reply to emails or face to face inquiries.
  • Provide clear, polite and professional communication.
  • Order and maintain office supplies.
  • Carry out administrative duties such as filing, typing, copying, scanning, etc.
  • Organize and schedule appointments and meetings.
  • Coordinate bookings for conference calls, meeting rooms, taxis, hotels, or restaurants.
  • Maintain updated contact lists and office records.
  • Accompany and represent employees at immigration, social insurance, and government offices when required.
  • Liaise with immigration authorities, social insurance offices, and other government agencies.
  • Assist with some accounting tasks such as recording expenses, invoices and receipts, data entry...
  • Maintain electronic and manual filing systems.
  • Handle sensitive information with confidentiality and discretion.
  • Coordinate repair and maintenance of office equipment.
  • Follow up with office cleaners and service providers to ensure smooth office operations.
  • Provide administrative support to various departments (Admin, Sales, Finance, HR) when needed.

Requirements:

  • Bachelor's degree in Business Administration, Accounting, Office Management, or a related field
  • 1 to 2 years of previous administrative experience
  • Valid driver's license and willingness to travel locally to government offices.
  • Excellent computer skills
  • professionalism
  • Attention to detail
  • High level of integrity, discretion, and confidentiality
  • Excellent communication skills in Greek and English (Arabic is a plus)
  • Already based in Cyprus (mandatory)

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