Event Operations Coordinator

18 hours ago

Limassol Municipality, Limassol, Cyprus The Doers Company Full time €25,000 - €40,000 per year

Location:

Limassol, Cyprus

Start:

ASAP | 
Type:

Full-time

About the Doers Company

The Doers Company is behind
Doers Summit,

a fast-growing global gathering of innovators, entrepreneurs, investors, and changemakers. With flagship events in
Limassol, Dubai, and Athens

, and a growing series of experiences under the
Doers United

umbrella (such as
Doers Talks

), we design platforms where ideas meet action.

Role Overview

We're looking for an
Event Operations Coordinator

to
handle the day-to-day logistics and operations for our international events

. You'll work directly with our founders and senior management, managing vendors, venues, partners, and our volunteer program.

This role is a great fit for someone early in their career who is
organized, proactive, and eager to grow, balancing

the logistical side of event production with creative problem-solving. While you'll take
ownership of your tasks

, you'll also have the
support of respective team members

where needed.

Key Responsibilities

Event Logistics

  • Coordinate bookings with venues, caterers, AV suppliers, booth builders, and other vendors.
  • Handle contracts, timelines, and operational checklists to ensure smooth delivery.
  • Support travel logistics for staff, speakers, and volunteers (flights, hotels, transport).

Partner & Attendee Support

  • Support account management for partners, exhibitors, and startups as needed (coordination, follow-ups, logistics).
  • Collaborate with the marketing team on invitation lists and targeted outreach.
  • Ensure smooth communication flows with external stakeholders leading up to events.

Volunteer Program

  • Manage volunteer applications in coordination with marketing.
  • Track replies, handle communication, and onboard volunteers.
  • Draft volunteer schedules and act as the main point of contact on-site.

On-Site Operations

  • Support set-up, registration, venue flow, and backstage operations.
  • Manage volunteers and coordinate with vendors during event delivery.
  • Troubleshoot on-the-spot issues to ensure smooth guest experience.

Event Materials & Ordering

  • Research suppliers and source options for event materials (e.g., badges, tote bags, volunteer T-shirts, signage, giveaways).
  • Handle orders, timelines, and deliveries to ensure all items are ready for each event.
  • Coordinate distribution and collection of materials before, during, and after events.

Post-Event Wrap-Up

  • Collect reports from vendors and partners.
  • Gather volunteer feedback and lessons learned.
  • Contribute to internal debriefs and recommendations for improvements.

Skills & Experience

  • 1–3 years

of experience in event coordination, operations, or logistics (internships and entry-level roles count).
- Strong organizational and multitasking skills, with attention to detail.
- Excellent communication and people skills for managing vendors, volunteers, and partners.
- Proactive, solutions-oriented mindset with ability to think both
logistically and creatively

.
- Flexibility to travel internationally and work on-site at events.

Why Join Us?

  • Be at the center of some of the largest innovation gatherings in Europe and the Middle East.
  • Work directly with senior management and founders, gaining high-level exposure and learning opportunities.
  • Gain hands-on experience across all sides of event production.
  • Room to grow into a senior event management role as part of an ambitious and entrepreneurial team.

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